How much should a wedding client deposit before you’re bound to cover their celebration?


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That is a debatable question. Last month marked the 4-years wedding anniversary of one of our clients. The bride approached us to be the official wedding photographer of the day. Being a close friend at the moment, she felt she deserved a discount of some sort. I eventually agreed and told her the condition of the discount warranted that she would have to pay the full discounted amount before the wedding day.

It was a 2-day celebration and we eventually settled for N100,000 (approximately $650). After paying in bits & pieces she was eventually able to make a total deposit of N55,000 before the wedding. I explained to her that this wasn’t acceptable as a large percentage of clients who don’t pay their wedding photographer upfront usually end up defaulting. She explained that it will not be her story & that she will pay the balance not later than 2 weeks after the wedding.

My greatest mistake was to have agreed to her terms. As at the time of this writing the balance is still unpaid and they are yet to get their wedding album. The agreement was that if they didn’t pay the full amount they wouldn’t get any pictures; not even 1 soft-copy.

Sometimes I wonder what the couple would tell their guests & children whenever the wedding album is requested. If I were to go back in time, I would not have accepted the wedding.

That particular wedding made me take my wedding contract & agreement more serious. Now everything is written down and signed by the couple & the photographer weeks or months before the day of celebration. We’ve even had a client that told us after his wedding that he thought he was getting 2 albums and I had to ask him to check the agreement again. He apparently forgot.

One of the major conditions in the wedding contract is for the client to pay a minimum of 80% of the total bill before we will be “bound” to be the official photographer. In cases where we’ve worked with the client before, the client sometimes pays 100% before the event. Considering the fact that most of our clients are “referred” to us, there’s an assurance that we’re likely not going to disappoint on delivering what we promised.

So next time you meet a wedding client that is bent on paying 50% and balancing later, think twice. There’s been many scenarios in which the client is supposedly a trustworthy individual and I’ve been disappointed afterward. Besides, how come the caterer, musician, MC, band, decorator, & other vendors get between 80-100% payment upfront. It’s your call.

Structure the payment plan in a way that will favor yourself: the photographer. Even if my client were to pay my balance now, what album or quality package should I deliver: the package of 4 years ago or my present package (considering the fact that i did not give them a written agreement then)? Be the judge

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2 comments

  1. Linda Adigun · January 13, 2012

    ouch!

    Like

  2. godwinamos2rich · June 30, 2014

    I think the 80% makes sense because that will make the client payup on time considering the money he has paid upfront just saying

    Like

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